Handbook Policies FAQ

Q: How do I reserve and check out equipment from the MA Check Out?

A: Depending on what classes you are in, you will readily be allowed to check out equipment from the MA Check Out. To reserve equipment, go to film.byu.edu/checkout to log into your Ashwire account. From there you can see what equipment you are allowed to check out and what is available. One you reserve the equipment; go to the MA Check Out (D-221) at the time of your reservation to pick up the equipment.

Q: How do I reserve and check out equipment from the FSSS?

A: Depending on what classes you are in, you will readily be allowed to check out equipment from the FSSS. If you do not already have access, you will need to request it during an access meeting. When you have access, talk to the FSSS Area Supervisor to schedule a check out time. Then you need to reserve equipment, go to film.byu.edu/checkout to log into your Ashwire account. Show up to the FSSS at the time of your reservation and be prepared to load the equipment yourself. For more important information about checking out equipment from the FSSS, click here.

Q: How do I check equipment back into the MA Check Out?

A: Bring equipment back to the MA Check Out (D-221) at or before your scheduled return time.

Q: How do I check equipment back into the FSSS?

A: Make an appointment with the FSSS Area Supervisor, come at that time and help to check the equipment back in. Do not just drop it off. Make sure the equipment is in good shape and clean. For more details about the check in procedures that you need to know, click here.

Q: I broke a piece of equipment I checked out, what happens now?

A: Fill out a Damaged Equipment Report and tell your instructor/project advisor and the MAL employee that you were working with. From there, the MAL staff will assess the damage and decide the cause of the damage and how much the student will be charged for repairs. For information on how much will be charged, click here. If these procedures are not followed and damages are discovered after you turn the equipment in, the fines will be increased.

Q: What is the grip trailer? How do I get it? Who can drive it?

A: The grip trailer is used to transport grip equipment to and from a set. It is housed at the FSSS. It can only be checked out through an access meeting. It needs to requested at least 2 weeks before the reservation. Only people who have taken the course given by Risk Management can drive it. For a list of approved people contact the Access Manager. For more information look under the Advanced Equipment Access Requests section on this page.

Q: What does MAL do?

A: The MAL is a student intermediary between the students and the department. It exists for the purpose of helping students to achieve their highest potential while fulfilling the desires of the faculty. When you have questions or problems, you can talk to MAL employees and they will be able to help you solve the problem or direct you to the person you need to talk to. MAL employees generally are students in the Media Arts program that have specialized knowledge in the areas in which they work.

Q: What is up with those MAL training videos?

A: These videos were made in an attempt to make tutorial videos a little bit more enjoyable to watch. If you look past the goofiness, these videos include important information that can help you make your way through the film program.

Q: What is Access?

A: When people say “access” they are normally referring to the Access Meeting. In an Access meeting you can be approved to use equipment for class projects after you explain your need for the equipment and demonstrate your competence in using it.

Q: What happens if I turn in some of my equipment late?

A: You will be charged a late fee, the amount depending on where you checked the equipment out from and how late it is. For specific amounts you will be charged, click here.

Q: Some of my classes have fees, why? Do I get a refund?

A: These fees are use for a variety of class projects depending on the class that you are taking. Special and Advanced Narrative and Documentary projects using equipment from the High-End equipment facility will be required to pay a standardized fee in order to defray the cost of expendables utilized during productions. No, you will not get this money back even if you feel that your production didn’t use these expendables.

Q: Who do I talk to for help in a MAL facility?

A: MA Check Out: Jordan Hunter (jordanh90@gmail.com) Open lab: Derek Reinhardt (derek.reinhardt@byu.edu) Cave: Derek Reinhardt (derek.reinhardt@byu.edu) Pocket: Jonathan Flint (jcflint@gmail.com) FSSS: Gary Groth (groth.gary@gmail.com)